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Finance Officer (closes 31 October)

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Minority Rights Group Europe (MRGE), a Budapest-based non-governmental organization, is seeking to recruit Finance Officer to support programmes in Central Europe and the Western Balkans through providing financial management of its largest programme in 11 countries.

Title: Finance Officer (full-time)

Reports to: Senior Finance Officer, Minority Rights Group Europe

Salary: Gross 640.000 Hungarian Forint / month (approx. gross 1600 EUR)

Deadline: 31 October 2022

Location: Budapest – Hungary, but may include travel to countries, where MRGE is currently implementing programmes. Approx. 1-2 weeks of travel per year. The post holder will be required to work in the Budapest office with possibility of home office as well.

The post will be full time 5 days (40 hours) a week. The contract will be 3 years with the possibility for extension depending on future programmes and fundraising possibilities.

Purpose of the job

The purpose of this post is to help Minority Rights Group Europe (MRGE) achieve its aims and objectives through providing administrative, logistical support, including the maintenance and recording of financial records and input to programme implementation through project planning, execution and monitoring. The post holder will contribute both to the smooth and efficient running of MRGE programmes in Central Europe and the Western Balkans. These programs are supported by the European Union and aims to build the capacity of minority grassroot civil society organisations and activists through re-granting in Central Europe and the Western Balkans.

Main duties and responsibilities

1. Financial management of 3-year MARIO project (total 2.9 million EUR)

  • monitors and tracks of Mario project expenditures
  • manages partner and sub-grantees’ budget plans
  • reviews partner and subgrantees’ financial reports, provide feedback
  • advices grantees in financial matters from application phase to reporting
  • collects and revises partner and sub-grantees’ financial reports
  • reviews supporting documents for donor financial reporting
  • controlling of procurements, invoices, contracts related to the project
  • provides support to program staff thorough the project period to ensure MRGE policies and procedures as well as donor requirements are met, especially related to the eligibility of expenses
  • supports preparation of financial reports to donors in liaison with MRGE Senior Finance Officer
  • supports MRGE Senior Finance Officer in project audit

2. Other Finance and Administrative responsibilities

  • assists Senior Finance Officer in MRGE’s statutory audit and other project audits
  • contributes to proposal development by designing project budgets in close coordination with MRGE program staff
  • reviews of selected MRGE projects’ partner and grantee financial reports and supporting documents (collect, sort, check)
  • supports Finance with documentations related to payments (e.g. partner contracts, payment requests)
  • ad hoc administrative support for project events, including trainings, roundtables, campaigns, report launches

3. General

Undertakes such other tasks as may reasonably be requested by the Managing Director and Senior Finance Officer from time to time. Attend staff and departmental meetings. Contributes to the evaluation of MRG activities and publications. Covers for absent staff on related work as necessary.

4. Confidential information

Responsible for maintaining confidentiality as the job holder will be entitled to a very high level of access to confidential information pertaining to MRG’s strategies, detailed financial information, and also access to sensitive external information which may impact on MRG’s activities.

5. Degree of supervision

The job holder will be expected to report to the Senior Finance officer, any variation from agreed plans and schedules, and to report regularly on the programme and projects’ progress.

6. Working conditions

The job holder will be based in the MRG Europe Office in Budapest, Hungary. The job will involve some travel, essential to the implementation of the programme’s activities; this will be approximately 1-2 weeks per year. The job holder is required to maintain the pace of work which may at times be high, and will need to manage several tasks simultaneously.

Although the primary purpose of this post is to support the programs highlighted in the job description, the post holder may be required to work partly or wholly on other areas of MRG’s work. This is to allow MRG to move staff away from work which is unfunded or underfunded or is no longer a priority for the organisation, to work on areas which have more funding, are growing or which are understaffed. This will normally involve the post holder in carrying out tasks similar or identical to those listed in this job description but applied to different programmes or projects.

Person specification

Essential Experience and qualities

  • At least 3-year professional experience in a similar position
  • Experience in financial management, budgeting and reporting in civil sector
  • Familiar with and able to comply with EU project requirements
  • Ability to work in a team but also use own initiative
  • Ability to work under pressure.
  • Commitment with working with a value-based organization.
  • Excellent communication and organisational skills, including experience with prioritising tasks
  • Fluent written and verbal skills in English
  • Flexibility and the ability to work in a multi-cultural environment.
  • Experience in MS Office, strong knowledge of Excel in particular.

Desirable

  • Studies in accounting, finance, business, economics or administration or experience in the role.
  • Experience in working with smaller, grassroot civil society organisations
  • A working knowledge of any national language relevant to the region (Polish, Bulgarian, Slovak etc)
  • A working knowledge of Russian

You should have or be able to obtain permission to live and work in Hungary.

How to apply

To apply, fill in and submit the form below by 31 October. If you have any questions regarding the position, you may contact us at europe [at] minorityrights [dot] org.

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