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Europe Programmes Assistant (closes 31 October)

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Minority Rights Group Europe (MRGE), a Budapest-based non-governmental organization, is seeking to recruit Europe Programmes Assistant to support programmes in Central Europe and the Western Balkans through providing administrative, logistical support, including the maintenance and recording of financial records and input to programme implementation through project planning, execution and monitoring.

Title: Europe Programmes Assistant (5 days a week)

Reports to: MARIO Programme Coordinator, Minority Rights Group Europe

Salary: Gross 430.000 HUF/month (approx. 1070 EUR)

Deadline: 31 October 2022

Location: Budapest – Hungary, but may include travel to countries, where MRGE is currently implementing programmes. Approx. 1-2 weeks of travel per year. The post holder will be required to work in the Budapest office with possibility of home office as well.

The post will be full time 5 days (40 hours) a week. Th contract will be 3 years including the possibility for extension depending on future programmes and fundraising possibilities.

Purpose of the job

The purpose of this post is to help Minority Rights Group Europe (MRGE) to achieve its aims and objectives through providing administrative, logistical support, including the maintenance and recording of financial records and input to programme implementation through project planning, execution and monitoring. The post holder will contribute both to the smooth and efficient running of MRGE programmes in Central Europe and the Western Balkans. These programs are supported by the European Union and aims to build the capacity of minority grassroot civil society organisations and activists through re-granting in Central Europe and the Western Balkans.

Main responsibilities will include but will not be limited to:  

Supporting programme and finance staff through: supporting project administration, with the preparation of travel and accommodation arrangements for participants, colleagues, and partners; organising logistics for events and meetings, including those taking place internationally in the Central Europe region; support granting scheme and processes; researching and collating project news and maintain website, related to the projects; updating and supporting maintenance of project Monitoring and Evaluation documents; maintaining, preparing documentation for payments and transfers; checking documentation and receipts for finance reports by project partners.

Main duties and responsibilities

1. Programme Management and Activities

  • Assist implementation and coordination of programme activities in cooperation with partner organisations and Coordinator.
  • Design and running of training programmes (live and online)
  • Assist to preparation of high-level national and international level Roundtables, Seminars and other advocacy missions
    • Coordinate researches, reports and lesson learnt studies
    • Support re-granting process and grant administration
    • Document and keep records of project implementation (write minutes of meetings, collect and prepare data, contacts etc.) Attend and facilitate partner and grantees meetings, workshops, and training sessions
  • Collects and reviews project data, assist Coordinator to monitor and evaluate the outcomes and impacts of the programme.
  • Draft and/or commission and/or support partners and rapporteurs working on research and publication
  • Develop and maintain good working relationships with partners and grantees to meet programme objectives

2. Finance and Administrative responsibilities

  • Arrange travel and accommodation, for visits and events in Europe
  • Administrative support for project events, including trainings, roundtables, campaigns, report launches
  • Maintain project documentation, write minutes, reports and collect data
    • Support Finance with documentations related to payments (e.g. partner contracts, payment requests)
    • Review of partners’ and grantees’ financial reports and supporting documents (collect, sort, check)
    • Lead on contracts, outsourcing tenders and arrange services (e.g. printing)
  • Regularly liaising with partner organizations and attending program related meetings
  • Posting of related media stories, maintaining lists or media stories and articles, to record project impacts
  • Developing project contact lists for reports and mailing of reports
  • Support the Coordinator in the preparation of Project Monitoring and Evaluation tools

3. General

Undertakes such other tasks as may reasonably be requested by the Managing Director and Senior Finance Officer from time to time. Attend staff and departmental meetings. Contributes to the evaluation of MRG activities and publications. Covers for absent staff on related work as necessary.

4. Confidential information

Responsible for maintaining confidentiality as the job holder will be entitled to a very high level of access to confidential information pertaining to MRG’s strategies, detailed financial information, and also access to sensitive external information which may impact on MRG’s activities.

5. Degree of supervision

The job holder will be expected to report to the Programme Coordinator, any variation from agreed plans and schedules, and to report regularly on the programme and projects’ progress.

6. Working conditions

The job holder will be based in the MRG Europe Office in Budapest, Hungary. The job will involve some travel, essential to the implementation of the programme’s activities; this will be approximately 1-2 weeks per year, where the management team deems it safe to do so. The job holder is required to maintain the pace of work which may at times be high, and will need to manage several tasks simultaneously.

Person specification

Essential Experience and qualities

  • Experience organising events, ideally in the region or internationally more broadly
  • At least two years’ experience and familiarity with admin work in an office environment
  • Experience in working in the Central Europe or Western Balkan region or with civil society organisations from the region
  • Excellent communication and organisational skills, including experience with prioritising tasks
  • Fluent spoken and written English, and working knowledge of any relevant language spoken in Central Europe or Western Balkans
  • Advanced Microsoft Excel experience/spreadsheet maintenance
  • Experience with Microsoft Office programs
  • Enthusiasm and attitude for work in a multicultural environment
  • Ability to prioritize work and meet deadlines.
  • Ability to work in a team but also use own initiative.

Desirable

  • At least one year experience, working in a human rights field, in particular with minority rights issues.
  • Experience in financial management (payments, contracts, budget management)
  • Experience in re-granting procedures and standards
  • Experience in working with smaller, grassroot civil society organisations
  • A working knowledge of any regional language relevant to the region
  • A working knowledge of Russian

You should have or be able to obtain permission to live and work in Hungary.

How to apply

To apply, fill in and submit the form below by 31 October. If you have any questions regarding the position, you may contact us at europe [at] minorityrights [dot] org.

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