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Roma Programmes Assistant (closes 31 October)

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Title: Roma Programmes Assistant (Part Time 2.5 days a week)

Reports to: Legal Programme Officer, Minority Rights Group Europe

Salary: Gross 220.000 Hungarian Forint/month (approx. gross 500 EUR)

Deadline: 31 October 2022

Location: Budapest – Hungary, but may include travel to countries, where MRGE is currently implementing programmes. Approx. 1-2 weeks of travel per year.

The post will be part time 2.5 days (20 hours) a week. The contract will be 2 years with the possibility for extension depending on future programmes and fundraising possibilities. The post holder will be required to work in the Budapest office with possibility of home office as well.

Purpose of the job

The purpose of this post is to help Minority Rights Group Europe (MRGE) achieve its aims and objectives through providing administrative, logistical support, including the maintenance and recording of financial records and input to programme implementation through project planning, execution and monitoring. The post holder will contribute both to the smooth and efficient running of mainly MRGE Roma programmes. These programs are supported by the European Union and aims to build the capacity of Roma communities and activists in the Central Europe and West Balkan region.

Main duties and responsibilities

1. Programme Management and Activities

  • Assist implementation and coordination of programme activities in cooperation with partner organisations and Officer.
  • Design and running of training programmes (live and online)
  • Assist to preparation of high-level national and international level Roundtables, Seminars and other advocacy missions
    • Coordinate researches, baseline reports and lesson learnt studies
    • Document and keep records of project implementation ( write minutes of meetings, collect and prepare data, contacts etc)
    • Attend and facilitate partner meetings, workshops, and training sessions
  • Collects and reviews project data, assist Officer to monitor and evaluate the outcomes and impacts of the programme.
  • Draft and/or commission and/or support partners and rapporteurs working on research and publication
  • Develop and maintain good working relationships with partners to meet programme objectives

2. Finance and Administrative responsibilities

  • Arrange travel and accommodation, for visits and events in Europe
  • Administrative support for project events, including trainings, roundtables, campaigns, report launches
  • Maintain project documentation, write minutes, reports and collect data
    • Support Finance with documentations related to payments (e.g. partner contracts, payment requests)
    • Review of partners’ financial reports and supporting documents (collect, sort, check)
    • Lead on contracts, outsourcing tenders and arrange services (e.g. printing)
  • Regularly liaising with partner organizations and attending program related meetings
  • Posting of related media stories, maintaining lists or media stories and articles, to record project impacts
  • Developing project contact lists for reports and mailing of reports
  • Support the Officer in the preparation of Project Monitoring and Evaluation tools

3. General

Undertakes such other tasks as may reasonably be requested by the Managing Director and  Legal Programmes Officer from time to time. Attend staff and departmental meetings. Contributes to the evaluation of MRG activities and publications. Covers for absent staff on related work as necessary.

4. Confidential information

Responsible for maintaining confidentiality as the job holder will be entitled to a very high level of access to confidential information pertaining to MRG’s strategies, detailed financial information, and also access to sensitive external information which may impact on MRG’s activities.

5. Degree of supervision

The job holder will be expected to report to the Legal Programmes Officer, any variation from agreed plans and schedules, and to report regularly on the programme and projects’ progress.

6. Working conditions

The job holder will be based in the MRG Europe Office in Budapest, Hungary. The job will involve some travel, essential to the implementation of the programme’s activities; this will be approximately 1-2 weeks per year, where the management team deems it safe to do so. The job holder is required to maintain the pace of work which may at times be high, and will need to manage several tasks simultaneously.

Although the primary purpose of this post is to support the programs highlighted in the job description, the post holder may be required to work partly or wholly on other areas of MRG’s work. This is to allow MRG to move staff away from work which is unfunded or underfunded or is no longer a priority for the organisation, to work on areas which have more funding, are growing or which are understaffed. This will normally involve the post holder in carrying out tasks similar or identical to those listed in this job description but applied to different programmes or projects.

Person specification

Essential Experience and qualities

  • Experience organising events, ideally in the region or internationally more broadly
  • At least one year experience and familiarity with admin work in an office environment
  • Experience in working in the Central Europe or West Balkan region or with civil society organisations from the region. Particularly in the context of human rights programs
  • Excellent communication and organisational skills, including experience with prioritising tasks
  • Fluent spoken and written English, and working knowledge of any relevant language spoken in Central Europe or West Balkan
  • Advanced Microsoft Excel experience/spreadsheet maintenance
  • Experience with Microsoft Office programs
  • Enthusiasm and aptitude for work in a multicultural environment
  • Ability to prioritize work and meet deadlines.
  • Ability to work in a team but also use own initiative.

Desirable

  • At least one year experience, working in a human rights field, in particular with minority rights issues.
  • A working knowledge of any language relevant to the region
  • A working knowledge of Russian

You should have or be able to obtain permission to live and work in Hungary.

How to apply

To apply, fill in and submit the form below by 31 October. If you have any questions regarding the position, you may contact us at europe [at] minorityrights [dot] org.

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