Legal Programmes Assistant

Minority Rights Group is currently looking for a new Legal Programmes Assistant to join our Legal team.

This is a part time role, working 3 days a week (with the possibility of increased days depending on funding),         based in our London office.

Salary is on our E grade payscale (£24,618 per annum full time equivalent)

The main purpose of the job is to help MRG achieve its mission to realise the rights of minorities and indigenous peoples round the world, through providing an efficient administrative support service to a team of 3-4 people who use litigation, legal empowerment and other advocacy working with minority and indigenous communities.

Main duties and responsibilities

1. Programme activity
• Provides administrative and general assistance to members of the legal team.
• Assists in planning projects and programmes.
• Assists in building advocacy projects and strategies especially around African mechanisms to protect human rights
• Assists in organising and preparing external meetings (mostly international), including logistical arrangements and background materials.
• Attends and helps facilitate programme meetings, workshops and training sessions where appropriate.
• Contributes to the monitoring and evaluation of programme activities.
• Assists in making travel and accommodation arrangements, including flights, hotels, visas, insurance etc. for department colleagues, partners and visitors.
• Liaises with project and programme partners as requested.
• Assists in reading, commenting and checking on financial and narrative reports submitted by partners on project activities.
• Helps draft, format and submit fundraising applications and donor reports, including budgets and expenditure reports.
• Translates correspondence between French and English to facilitate communication between partners, contacts and non-French speaking MRG colleagues.

2. Reports, publications, mailings and translations
• Circulates draft documents internally for comment.
• Coordinates distribution of publications to MRG’s regional and thematic programme networks of NGOs and other non-governmental contacts.
• Liaises with partners in connection with translation projects as requested.

3. Information management
• Maintains records of contacts, including lawyers, authors, expert readers, partners, meeting and training participants, other NGO contacts.
• Maintains and updates the partner assessment tool.
• Maintains legal programme files
• Requests and circulates general and specific information, publications, reports, etc. from external sources as requested.
• Undertakes web and database searches and other research as requested and keeps records of internet sites and sources.
• Replies to external written and telephone enquiries in consultation with programme colleagues.

4. Financial, administrative and personnel support
• Financial record-keeping and processing payments as required, including making transfers and reimbursements to partners.
• Liaises with MRG’s Finance and Administration Department regarding stationery orders, IT and equipment repairs, replacements, and other supplies.
• Arranges internal meetings as requested.
• Assists with recruitment arrangements.
• Arranges induction programmes for new staff and trains new colleagues in internal systems.
• Makes arrangements for interns and volunteers.
• Responds to telephone enquiries and monitors incoming correspondence and emails in colleagues’ absence

Skills and experience required:

• Minimum two years’ experience of administrative and/or secretarial work.
• Minimum two years’ experience of making logistical arrangements for meetings and events (preferably international)
• Good knowledge of Word, Excel, database use, e-mail and the internet.
• Excellent written and spoken English and French.
• Ability to manage several tasks simultaneously, organise and prioritise own work and meet deadlines.
• Ability to work on own initiative and also under pressure.
• Experience of setting up and maintaining filing systems.
Experience in advocacy especially in the context of African mechanisms to protect Human rights
• Good letter writing skills
• Good numeracy skills.
• Ability to communicate effectively orally and in writing.
• Commitment to the work, aims and objectives of MRG.
• Working knowledge of human rights and minority rights issues.
• Understanding of circumstances in which minority and indigenous communities live, non-discrimination and equal opportunities.
• Enthusiastic about working in a multicultural environment.
• Committed to gender equity and equal opportunities.

• Experience of working with partners based overseas on projects.
• Experience of working in an NGO environment.
• Experience of working (paid or unpaid) in developing countries.
• Knowledge and experience of budgeting and fundraising.

How to apply:

All candidates who wish to apply for this job must submit their completed MRGE-Application-form together with Equal Opportunities Questionnaire to by 9am GMT on Tuesday 28 August 2018.

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