Romania Liaison Officer – 2 days a week
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Title
Romania Liaison Officer – 2 days a week
Reports to
Europe Programmes Coordinator, Minority Rights Group Europe
Salary
€860 gross per month
Location: Romania
Travel requirements: Approx. 10 days of international travel (Budapest and Brussels) and 14 days of in-country travel per year
Job type: The post will be part-time for two days a week, with flexible working hours. The contract will be for 18 months starting from 1 July 2024.
Purpose of the job
The purpose of this post is to help Minority Rights Group Europe (MRGE) achieve its aims and objectives through providing support to rural, grassroot civil society organizations in Romania, including capacity building, mentoring, grant management, technical and administrative support, project planning, execution and monitoring of grants.
Minority Rights Group Europe (MRGE), a Budapest-based non-governmental organization and PILnet, a global non-governmental organization will implement an EU-funded programme. The objective of the project is to select and provide financial support and build the capacity of 90 grass-root CSOs representing minority groups, to meaningfully protect, promote and raise awareness of EU fundamental rights and values in 13 EU Member States, especially those with shrinking civic spaces.
Main duties and responsibilities
In the MARIO programme, the Liaison Officer will be based in Romania and have essential expertise and language skills to lead on activities there. The Liaison Officer will be responsible for supporting approximately 5 local, rural grantee organizations per year and maintain flow of information, monitoring and reporting to MRG.
1. Programme management and activities
- Capacity assessment visits and monitoring of grantees (including at least 2 monitoring visits of each grantee).
- Translation of application materials and consultative role in the grant selection process
- Assist grantees at the Central Training
- Collect issues to be addressed by grantees and mentor them
- Monitor sub-grants implementation
- Assist in preparation of exchange meetings
- Assists grantees in reporting and translate sub-grantees final reporting.
- Maintain communication with grantees and links among MRGE, PILnet and grantees in target
- Gather relevant news and information to be shared on the project website
2. Finantial and administrative responsibilities
- Administrative support for project events, including trainings, exchange meetings and advocacy meetings at national and European level
- Maintain project documentation, write minutes, reports and collect data
- Support Finance with documentations related to payments (e.g. payment requests)
- Review of grantees’ financial reports and supporting documents (collect, sort, check and translate into English if needed)
- Regularly liaising with grantee organizations, MRG and PILnet and attending program related meetings
- Develop project contact lists for reports and mailing of reports
- Support the Coordinator in the preparation of Project Monitoring and Evaluation tools
General
Undertakes such other tasks as may reasonably be requested by the Managing Director and Senior Finance Officer from time to time. Attend staff and departmental meetings. Contributes to the evaluation of MRG activities and publications. Covers for absent staff on related work as necessary.
Confidential information
Responsible for maintaining confidentiality as the job holder will be entitled to a very high level of access to confidential information pertaining to MRG’s strategies, detailed financial information, and also access to sensitive external information which may impact on MRG’s activities.
Degree of supervision
The job holder will be expected to report to the Programme Coordinator and Grant Manager, any variation from agreed plans and schedules, and to report regularly on the programme and projects’ progress.
Working conditions
The job holder will be based in Romania. The job will involve some travel, essential to the implementation of the programme’s activities; this will be approximately 20 days per year. The job holder is required to maintain the pace of work which may at times be high, and will need to manage several tasks simultaneously.
Person specification
Essential experience and qualities
- At least two years’ experience and familiarity with civil society organizations in the country
- Experience in working with smaller, grassroot organizations
- Fluent spoken and written English and Romanian
- Experience organising events and meetings
- Excellent communication and organizational skills, including experience with prioritising tasks
- Ability to prioritize work and meet deadlines alone
- Ability to work in a team but also use own initiative.
- Experience working in a human rights field, in particular with minority rights issues.
- Experience in financial management (payments, contracts, budget management)
- Experience in re-granting procedures and standards
- Experience in training, capacity building, advocacy
- Familiar with and able to comply with EU project requirements
You should live and work in Romania.
